Project Coordinator

The Australian High Commission in Singapore invites applications for the new position of Project Coordinator (LE4) in the Commonwealth Scientific and Industrial Research Organisation (CSIRO) section.

Background

The Australian High Commission is the official representative of the Australian Government in Singapore and provides a range of services to the general public, including consular, passport, visa and immigration, citizenship and cultural relations services. The High Commission also acts on behalf of various Australian Government authorities by representing Australia's interests to local, regional and multilateral government and business organisations in Singapore.

The Commonwealth Scientific and Industrial Research Organisation (CSIRO) shapes the future by using science to solve real issues.  CSIRO’s research makes a difference to people, industry and the planet.  CSIRO is expanding operations to be more active in global markets, including South-East Asia.

Job Description

The CSIRO Project Coordinator supports the CSIRO Singapore Office with office administration, project management and relationship-building activities to advance the objectives of CSIRO and the Australian Government.

They may also be required to undertake budget monitoring, visit coordination and provision of general administrative support.

Tasks and Functions

  • Support the Director in the day to day operations of the Singapore Office including:
    • provision of general administrative support
    • records management
    • budget monitoring
    • visit coordination
    • task completion monitoring
    • and other operational requirements
  • Organise and attend stakeholder meetings and events alongside the Director and assist with the preparation of relevant documentation and reporting
  • Provide advice on project compliance with established policies and guidelines
  • Build and maintain relationships across a broad range of regional stakeholders, including government officials, private sector representatives, international and regional organisations
  • Maintain the database of office contacts
  • Work with stakeholders to identify and recommend potential opportunities for CSIRO engagement in the region

Selection Criteria

It is expected that the successful applicant will fulfil the following criteria in relation to the above duties:

  • Fluent in English with highly developed written and oral communication skills.  Very good interpersonal skills.  Proven ability to deal with a wide range of clients, cultures and expectations.
  • Demonstrated sound judgement, proven organisational skills and ability to follow directions, solve problems, act flexibly, determine priorities and a proven ability to maintain confidentiality;
  • Ability to work as an individual, and as a member of a team, with minimal supervision;
  • Proven ability in providing general administrative support, records management, budget monitoring and task completion monitoring; and
  • Demonstrated ability to provide advice on project compliance and ensuring policies and guidelines are complied with.

Conditions of Appointment

Employment at the High Commission is subject to the successful completion of a local security clearance, and a medical clearance. 

Normal hours of work are Monday to Friday 8:30am to 5:00pm. A 2 year contract will be offered, and includes a 6 month probation period. A bonus of 1.5 months’ salary is paid annually in December and additional performance-based salary increases or bonus are offered.  The monthly salary starts at SG$4,104.

The High Commission will not be responsible for any costs incurred when applying for a Singapore visa, relocation costs, nor the return of the staff member and family to their country of origin at the end of the contract.

The High Commission will apply for the necessary work authorisation if the successful applicant is a non-Singaporean citizen or non-Singaporean Permanent Resident.

How to apply

The High Commission will establish a Selection Advisory Committee (SAC) to assess applications, conduct interviews, check referees reports and prepare a report for the delegate recommending the most suitable applicant.

Applicants are to provide a recent CV and complete the application pack. The application pack shall include a written one page pitch on why you are the most suitable applicant.  Applicants must write no more than 1000 words.  Please note that applications failing to comply will not be eligible. Applicants should also carefully select two referees who can speak in detail regarding skills and suitability for the role.

Applicants are advised to carefully address the selection criteria when preparing their written application.  Based on the information provided in applications received, the SAC will shortlist applicants for interview and consult referees.

Applications should include the job application pack available on www.australia.org.sg.

Applications should be submitted electronically to recruitment.singapore@dfat.gov.au or by post marked “Staff-in-Confidence” to the following address:

Recruitment Manager
Australian High Commission
25 Napier Road
Singapore   258507

The selection process usually takes several weeks and applicants will be advised of the final outcome. If another similar position becomes vacant within the next 12 months, the order of merit for this position may be considered for such vacancies.

Australian Government objectives, under which the High Commission operates, can be found on the Department of Foreign Affairs and Trade website (www.dfat.gov.au).

For further information regarding the position duties, enquiries should be directed liza.noonan@csiro.au

Applications close on Sunday 20th May 2018, late applications will not be considered.